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In the more than 200 years since Clerks of Courts were created by the Ohio Constitution, the responsibilities of the Clerk have grown immensely and are extremely varied.  Below are the fundamental responsibilities of the Butler County Clerk of Courts.

Legal Division

The Clerk maintains the records for the General (Civil/Criminal) and the Domestic Relations Divisions of the Court of Commons Pleas and for Butler County cases filed in the Court of Appeals.  The Clerk is responsible for all filing activity associated with civil, domestic relations and felony criminal cases in the Commons Pleas Courts as well as collecting legal fees, deposits, some fines and court costs.

Title Division

Another responsibility of the Clerk of Courts is the Title Division.  This Division is responsible for issuing titles for cars, trucks, motorcycles, trailers and watercraft, as well as for collecting the related state sales and use tax and fees.  The local fees collected support the Title Division - it operates without the use of county general fund dollars.

In addition to title duties, we have added passport application processing and watercraft registration at each of the four title offices in our county, which are located in Fairfield, Hamilton, Middletown and West Chester. 

I welcome any questions or comments you may have about the responsibilities of the Clerk of Courts.  Please feel free to contact me through the means shown above. 

                                       Mary L. Swain